real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Clicking on this icon will show a menu with different options. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. We want to pay employees as quickly as possible with the shortestpossible lag. Take a tour of our global workforce management solution. Discover the benefits of a one-touch solution. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Login here using your username and password (Cookies must be enabled in your browser) Username. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Give your people the power to achieve the extraordinary. If your request is for a single day, please select Single Day under the Request Type field. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. While on the My To Do Items tab, click on the change request you wish to approve. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Comments added will be visible to both your manager and payroll administrator. Before you can log in, we'll need your company's code. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Time clocks are used where large numbers of employees report to a central work area without access to a computer. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. Remember username. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. UKG Ready. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. You should see a small blue expansion arrow, click that. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. The screen is only half shown. Notes: Classified employees, officers of administration, students, and temps)will use UKG Ready. Here you will see pending requests for time off, change requests, and time entries from your employees. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. Welcome. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. Ultimately yes. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. These pending requests may be reviewed and approved similarly to steps 4 through 6. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Loading. Take a tour to see how you can simplify your HR processes. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Clocking out for unpaid meal breaks is adepartment decision. So maybe something is wrong with the app. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). From the Dashboard, navigate to the Approvals tab. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Users would simply use different URLs to access the system. 13. It is the rightway to operate a large and complex payroll. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. 7. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Collaborate, learn, and get support for your UKG solution! About 200classified employees are paid current from the 1st to 31stwithout a lag. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). 4. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Your timesheet status will now change to show as Submitted. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. What device will I use to clock in and out ? If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. In office environments employees can use their desktop computers. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Under the drop down that says "Activity", you would hit "Browse". Discover how these trends impact 2022 and beyond, and how employers can adapt. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Loading. This problem prevents me from viewing my schedule and time card and also from making requests off. For help, e-mail knowledgepass@ukg.com Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. For federated authentication, you can also have multiple identity providers within the same tenant. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Change is difficult and must be supported and well communicated. Visit us on YouTube. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Bad request error. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . We think youre pretty special when youre a UKG Customer. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. With Federated Authentication, the users password is stored in another system (called an Identity Provider or IDP). Co project managers are Mark McCulloch and Jon Marchetta. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. You can use both authentication methods within the same tenant. Start of fall term, Sept. 15th Oct. 15th. To clock out, repeat steps 1 3. Simplify recruiting, onboarding, self-service and benefits administration. . Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. UKG Dimensions. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. Retaliation is prohibited by UO policy. Quickly and securely access your employee information in just a few taps. Forgotten your username or password? Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Watch for regular drop in sessions with Ben Kane during each time entry window. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. The following table outlines the capabilities of the various customer requirements. Which employee groups on campus will use UKG Ready ? To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. The following changes are supported by our project sponsors;HR, BAand Information Services. Collaborate, learn, and get support for your UKG solution! The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Need more support for your UKG solution? UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. During installation, the UKG Ready mobile application prompts for access to user location. There is also an audit trail for each change made identifying who made the change.. Once there, review for accuracy. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Look to your future. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Most Officers of Administration and some Classified employees are exempt. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Clocking in and out typically becomes routine in a week or two. No. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Watch a tour 2:12 Watch a tour 2:12. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. To cancel an approvedtime off request, navigate to the Home screen. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. We think youre pretty special when youre a UKG Customer. Exclusive new research from Forrester shows an 89% return and payback within 6 months. Departments may also allow their employees the option of using their mobile phone. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. Thats why we build products designed to inspire your people and your organization to grow and thrive. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. Comments added will be visible to both your manager and payroll administrator. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Your source for the latest life-work trends and ideas from UKG experts and leaders. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Please remember you will need to set a separate Out of Office message on your Outlook calendar. . Authentication is the action of verifying the identity of a user or process. Take a tour of our global workforce management solution. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. See contact list below. UKG Dimensions provides an integrated set of procedures and practices to accurately . For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. We call it UKG Ready or Ready for short. Look to your future. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Thats why we build products designed to inspire your people and your organization to grow and thrive. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. Time collection method, physical clock or web clock, is a decision each department will make. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. 80% of customers say the experience an organization provides is as vital as its products or services. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Timesheets are approved by the department. This eBook provides business leaders with an overview of the laws governing Canada's employment process. Link text is customizable. Will UKG Ready round the actual time I punch in and out? Enter the new times in the Change Request dialogue box and select Submit Changes when complete. And the app doesn't allow you to approve your time card anymore. Employees in units already using UKG Ready won't notice any change in the software. The developer provided this information and may update it over time. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. Will all university departments use UKG Ready ? All departments using UKG Ready will adopt a standard pay period for hourly employees. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. After the events of 2020 and 2021, employees have more power than ever before. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. Authentication. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. Head to our Support page. Collaborate with peers, post your questions, or even suggest product enhancements. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. Data privacy and security practices may vary based on your use, region, and age. Check with your department's payroll administrator. Most non-exempt universityemployees already using UKG Readyclockin and out. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. We think youre pretty special when youre a UKG Customer. Stay informed and put people first in all you do. A dialogue box will pop up asking you to select which type of leave you wish to use. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. In fall 2022 most administrative units, not already using UKG Ready will on board. For Canada, T-4s and RL-1 slips should be expected by February 28. 5. Will Iclock in and out for mealand break periods ? What if I clock in before my shift begins or after it ends, will this result in overtime? We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If you do not have the full report open, you will not be able to approve entries. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. the system has allowed us to tighten our policies and reduce excess costs . The message says something about a validation problem and suggests contacting the administrator. Find the product that best fits your needs. Give your people the power to achieve the extraordinary. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) When I log in to the app, it shows me an error message that does not fully fit the screen. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. Overtime must be authorized in advance by theemployee's manager. This allows full suite. We call it UKG Ready or Ready for short. Beneath the clock in the My Timesheet panel, click Clock Out. Visit us on Twitter Select the date you wish to make the change for, and click the arrow to proceed. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. It does nottrack employee movement before or after they clock. To clock in, select the Clock In button. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. The Request Time Off dialogue box will appear that will capture the details of your request. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution.