Best of luck running your next board meeting! But how do you behave as a visitor, not being familiar with these dynamics? Gartner Terms of Use You are well prepared; you know your stuff. BoardEffect Board of directors vs Management: what is the difference? Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. Finally, wrap up the presentation with a closing slide to reiterate the main points and any action items. There are several reasons for this: If you leave it to your audience to make sense of the data, they might reach a conclusion that doesnt align with your message. Either avoid these items or give enough background information. Step 4 Prepare to be your honest self. Online Resources. According to the Harvard Business Review, its about finding the right balance of preparation so that you feel confident without becoming overly stiff. However, the approach may vary for presentations. Initiate questions and discussion during the board meeting. You think that they need to understand the details before seeing the big picture, because that is how YOU came to the conclusion. Transcript and Presenter's Notes Title: BOARD OF DIRECTORS MEETING 1 Teaching Floridas Students to Fish Since 1975 BOARD OF DIRECTORS MEETING FRIDAY, MARCH 28th, 2008 900 AM 1100 AM Austin Center Conference Room FOR WEBINAR ATTENDEESJoin the Conference Call (641) 715-3399 Access Code 145-107-873 Download PowerPoint (4MB) Download Education A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. Within that context there is always an issue. Have a strong opener to catch their full attention. Information that reaches the Board might be biased in many ways. Were also better at remembering what we see versus what we hear by 55% its called pictorial superiority. And add some detailed stories that will speak to their imagination. Will they interrupt your talk? Any attempt to achieve a hidden purpose will only weaken your presentation and credibility. This is a three. Also, touch base with the Executive Director for any items before you work with the secretary on a final and closing record. Incorporate visuals into your presentation. Board Report Structure. Who's who. Summarize the points youve made, and be clear about anything you have requested. Know what information you want to share and how it will benefit the audience. Should you participate in the discussion? This website uses cookies to improve your experience while you navigate through the website. Duty of Care: Take care of the nonprofit by ensuring prudent use of all assets, including facility, people, and good will; Duty of Loyalty: Ensure that the . Think about the conversations youve had: What comes up most often? This is also an opportunity to set the baseline and explain the current state of affairs. Ask your sponsor about the Board members, their background, their knowledge, their opinions, their formal and informal roles. And thank your audience for giving you the time and the opportunity. But present your methodology and data as a supporting argument for the conclusions, not as a long introduction to the conclusion. But avoid highly surprising new information. A board's role is governance, results, and strategy. Board of Directors - B of D: A board of directors (B of D) is a group of individuals, elected to represent stockholders . With their experience, they often feel if something is right or not. Imagine that you are in charge for a project that analysed an investment in a potential new manufacturing plant. But like spices, when used too abundantly, details, numbers and emotion can ruin everything. The client dashboard gives you a hyper-focused view of your accounts, as well as a summary of paid versus open invoices. Advertisement. Some may operate more like a town hall, pausing periodically to discuss the points as they come up. Depending on what youll be covering in your presentation, it may be helpful to send the board materials to review in advance. CEOs should discuss market dynamics, competitive moves, environmental factors, new relevant regulation, talent retention, M&A, and company direction. Giving a presentation like that requires more than just charisma. Were here to help you any way you need! The board is also tasked with a number of other responsibilities, including the following: Creating dividend policies. In the past, CISOs were completely focused on technical architecture. In slide after slide, she dutifully went through the company's financials, shining a spotlight on key figures in the income statement, balance sheet and cash position. Find out how your Board functions: Is there a formal presentation? Youll likely use a tool like PowerPoint to guide you during your presentation. Put in some examples so that they can picture things. Visualise this story on 1-7 slides. We're committed to your privacy. Only repeat the conclusion and headlines of your narrative with a few selected details. Because what good is providing the information if you have no plan for what to do moving forward? That way, you can dive straight into key points during your presentation without covering minute details. Whether its a KitKat or a chocolate cake, having chocolate after dinner feels like the perfect ending. 140 Views Download Presentation. It is normal to be stressed in front of the Board. The answer to this challenge is NOT to make a TED-like presentation. 2.0 Key Performance Indicators Establishment Appendix One Rehearse your introductory presentation and make sure that you can easily retrieve information from supporting documents or backup slides. Take a seat, check logistics such as the connectors for your computer. Group Icon Business Board People Ppt PowerPoint Presentation Complete Deck Meet The Team Introducing Ceo Directors Marketing Head Ppt Powerpoint Presentation Show Graphics. Now, let's move on to our set of tips on how to run a board meeting everyone will enjoy. The difficulty lies in finding what the real issue is and how your involvement helps to solve that issue. So naturally, they will be looking out for anything that may impede that process. In addition to explaining each of the tools in this blog post, I've offered sample templates that you can download, edit, and use in your nonprofit's next board recruitment campaign. These should be structured in such a way that the reader can easily retrieve specific details. Who will ask what kind of questions? It needs to be sparse, and simply identify the topics youll cover in the following slides. If you don't know the board well, do some research and get answers to these questions: This will help you see from what lens they look at things. Make the pre-reading document highly structured. Designed by Elegant Themes | Powered by WordPress. Sudbury is the better choice in overall investment cost, labour cost and tax advantages. Not sure what to do if you dont have an answer to something? Consisting of elected individuals who serve as advisors to a corporation, a board of directors acts as a proxy (representative or substitute) for shareholders. Example Organizational Board of Director Meeting Agenda Template. Free and premium plans, Content management software. Assess the feasibility of the overall North America strategy. The bulk of data and information goes into the attachments (see next step). A good presentation isnt just a set of blanket best practices that translate across every presentation or every board. Dont put too much effort in making them look fancy. There are a few ways to do that. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. Find out if there are specific worries. Treat your board presentation as a three-act playmeaning it should have a clear beginning, middle, and end. When the report of top risks is presented to the full board, respondents indicated the discussion is typically led by the ERM lead. Step 2 Build a concise, solid narrative. These cookies do not store any personal information. Please try again later. Your board presentation slides should make ample use of visuals. Privacy Policy. Should you participate in the discussion? But in this way, you might lose their attention long before you even come close to that conclusion. Just as for any corporation, the board of directors of a nonprofit has three primary legal duties known as the "duty of care," "duty of loyalty," and "duty of obedience.". Every issue raises a question. And add some detailed stories that will speak to their imagination. Marketing Dashboards I would nod feverishly to let presenters know I was invested in their presentation. Non executive board members might be less familiar with some industry-specific technicalities and acronyms. and We use cookies on our website to offer you the most relevant experience by remembering your preferences and repeat visits. Q&A sessions are kind of like that. With their experience, they often feel if something is right or not. Creating options policies. This director probably makes an annual all-insurance portfolio presentation to the board, and directors have recently seen cyber insurance added to that portfolio. Help the board understand why cybersecurity is critical to the business. It can be difficult for CISOs to demonstrate how security contributes to business performance. If you're looking to start planning your next board meeting, we recommend starting now. The narrative is your core story. Free and premium plans, Operations software. Above all, minimize the effort necessary to read and understand documents and slides. But when youre tasked with putting together a presentation to a board of directors, the pressures on. But how can you provide details within the extreme time constraint? A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. Our last slide concedes formalities.. Regular board meetings also ensure that everyone has equal access to information. Contrary to a management team, a Board has no hierarchical structure. Monday through Friday. Dont elaborate on things beside the point. Copy it, share it, make it your own. Which acronyms and industry-speak are likely to trip them up? Feel the presence of the Board members in the room. Clients receive 24/7 access to proven management and technology research, expert advice, benchmarks, diagnostics and more. Size: 144.6 KB. But opting out of some of these cookies may have an effect on your browsing experience. Nobody expects you to be infallible. The more prepared you are, the better impression you'll leave with the board and others. The most common purpose of reporting to the board is to: Give assurance and verification of how resources are used and ensure operational efficiency and controls; Provide accountability to funders, community partners, and the public on the use of funds. Privacy Policy. Instead, its best to spend more time rehearsing (so you can rely less on your slides) and focus on having a human conversation versus giving a one-way presentation. Sometimes feedback is constructive and sometimes it isn't. Rather than take it personally, consider any feedback a gift. The meeting process is in the room is mostly fixed and fairly simple: short presentation (25% of the time), discussion (50%) and decision (25%). Tool #1: Board Matrix. Details. Treat your board presentation as a three-act play, no presentation requires more than seven minutes, Detail your strategy and goals going forward, Dig into the practical side of executing on that strategy and hitting those goals. Try another search, and we'll give it our best shot. So, pull your most significant data and use data visualization tools to design intuitive graphics. The deck should include an executive update, financials, performance against agreed upon KPIs, key hires, highlights, and risks. If your audience seems confused, dive in a little bit deeper on your point. Studies show that humans remember best the beginning and end of what they read, hear, and see. Visually show the information. The answer to this challenge is NOT to make a TED-like presentation. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, '013286c0-2cc2-45f8-a6db-c71dad0835b8', {"useNewLoader":"true","region":"na1"}); Get expert marketing tips straight to your inbox, and become a better marketer. Download the board deck template. This is a road sign board with next big thing ppt powerpoint presentation slides examples. This doesnt exactly make for a compelling or engaging presentation. A productive board meeting starts with a well-thought-out agenda that the board chair distributes ahead of time. Make sure to carefully review the complete board report, then condense it to one page, typically around 400 words. Knowing this can also help you to frame the presentation in their language. While these metrics will change as you grow in size or develop new products, it's important to consistently track the same metrics across board meetings to demonstrate trends. Be aware that different board members might have different agendas. What You Should Include in a Board Presentation (with Examples & A Free Template) Reporting to the board may be daunting, but it's incredibly important. Your ending should bring together your key points and leave your audience with actionable steps. To avoid this, set up early and do a run-through before your scheduled presentation time. Heres a tool that helps: List everything your audience knows about the subject. Here are a few responses: When the stakes are so high, a presentation to the board can seem daunting. Published: Have a strong opener to catch their full attention. President or Chair Vice President or Vice Chair Secretary Treasurer Additional Members. Your board is tasked with overseeing your organization, and providing them with a snapshot into the health of the organization's fundraising is critical to their success. The fixation felt awkward at times, but that felt like one of my small contributions to society. It is normal to be stressed in front of the Board. Understand your audience. They are often chaired by the CEO or another senior executive. Is it a well-grounded strategy that fits the mission and goals. Understand what 'value' means to them: contribution to society, sustainability, well-being, or legacy can be as important as monetary value. When choosing between words and media, pick the latter. A board of directors works best when it and the CEO trust each other. Is the data reliable and is the methodology solid? Once their role comes to an end, they'll also help find the next board chair to take their place. Why is holding regular board meetings important? Subscribe to the Marketing Blog below. A board of directors typically focuses on big-picture decisions that will have a long-term impact on the company. In addition, seeing actual figures on a regular basis prevents cash flow problems and assures board directors that the numbers all add up. And gradually add further detail. However, you should also be prepared to explain potential problem areas and their implications. You can start by looking into each board members professional background. Given the necessary direction, board meetings can happen as frequently as weekly or scheduled as sparingly as once a year. Answers to less important questions will become part of the attachments. Beyond that, its important that you see the board as a group of peersnot the people holding the purse strings or a group of super-human success stories. One thing board members arent known for is open availability. jsbacContactjsbacContact When theres a lot at stake with a board presentation, its easy to stress out and end up spending the whole time reading exactly whats written on your slides. Gartner Terms of Use To make your talk impactful, draw their attention to some interesting details or a telling example that wasnt in the pre-read. Make an impact with your presentation by using graphs, charts, timelines, diagrams, and sales funnels. A board of directors is responsible for making decisions that will ensure the growth and sustainability of a company. But with a few tricks in your arsenal, you wont need a sympathetic audience member to gauge how well youre doing. Then give 3 to 5 key arguments or elements that you want them to remember. Do they come from the finance world? Time is money, especially in Board Meetings. In the beginning, you should set expectations for what you will cover. Building confidence is one of the less concrete tips on the list to implement. The bulk of detailed data and information must go into the attachments (see next step). Each of the criteria has been given a weight: We have identified these possible loca-tions: This is the ranking of the locations, based on the selected criteria: Conclusion: Sudbury comes out on top, followed by Ottawa and Toronto. Consider these tips to write a good executive . A board of directors is a particularly demanding audience because time pressure, information quality and unanimity are more important than in any other management team. An Environmental, Social, and Governance (ESG) Board of Director's presentation is a critical communication tool for sustainability and good governance organizations. This isnt a TED talk. See you in October! Who asks what kind of question? The bulk of the information, goes into the attachments, possibly as Q&A. When you need to make your case to managers or executives for additional resources, a budget proposal presentation is an essential tool. But you shouldnt present every tiny detail of what the company did or share every single metric you measured. Structure all information in an orderly hierarchical manner as a Q&A (from most to least important). Proud and able to share a few key accomplishments of the organization as they begin to tell friends, family and colleagues about their new gig. Just be who you are. Visualise this story on 1-7 slides.. People cant read and listen at the same time. When presenting, it is important to explain cybersecurity matters in a way that both makes sense to and benefits the board. Free and premium plans, Sales CRM software. In my experience, an inductive approach is always more effective, even if the Board has a deductive culture. By following the tips above, youll be well on your way to giving a brilliant board presentation that showcases your performance and strengthens the relationship between the C-suite and the board. So, on the slides, put keywords, rather than long sentences. Pre-reads are self-standing documents and therefore must have information in full text. This financial dashboard example, and many other dashboards offered by Quickbooks, gives a high-level view of metrics that make sense to examine in context. If its been a while since your last presentation, start by practicing in the mirror. You also have the option to opt-out of these cookies. Here are some examples of how you can explain key cybersecurity matters to your board of directors: How to explain intrusion attempts The word to focus on here is "attempt." The new Canadian factory is our bridge-head for a North American expansion over the next 20 years. What is the exact scope? In order to give flavour to your narrative, add some data to prove your point. The difficulty lies in finding what the real issue is and how your involvement helps to solve that issue. Accept that you wont be perfect. By incorporating these tips into your strategy, you can remove the stress and focus instead on your delivery. The length will depend on the imporance and complexity of the subject and will typically consist of 3 parts: The executive summary contains your conclusion and the 3 the 5 key arguments or take-aways. Information that reaches the Board might be biased in many ways. Stand where you will present and imagine the Board members in the room. While its great to incorporate storytelling, avoid getting sidetracked and wasting time. These graphics include high-quality corporate imagery, diagrams, charts, and infographic icons. Numbers and details reassure the Directors. But dont exaggerate. Learn more in our Cookie Policy. Even if things didnt go as you expected, consider it a priceless learning exercise. Etc. District leave policies can have a significant impact on employee absenteeism and substitute costs. Read world-renowned marketing content to help grow your audience, Read best practices and examples of how to sell smarter, Read expert tips on how to build a customer-first organization, Read tips and tutorials on how to build better websites, Get the latest business and tech news in five minutes or less, Learn everything you need to know about HubSpot and our products, Stay on top of the latest marketing trends and tips, Join us as we brainstorm new business ideas based on current market trends. Summarize the last meeting and refresh your Board about your cybersecurity framework. Create a documentation that provides both the big picture and the details. PowerPoint can undermine Corporate Strategy, Book Review : Presentation Thinking & Design: Create better presentations, quicker. Practice with family or friends who can give you feedback on how to improve. In fact, 40% of respondents in a 2018 study by Prezi said it caused disengagement and made it harder to retain information. Board of Directors. You think that they need to understand the details before seeing the big picture, because that is how YOU came to the conclusion. You must summarize your talk in one or two clear, precise sentences. State laws obligate public corporations to keep a BOD. It feels the natural thing to do, but its wrong. Write down the answer to that question. That, and an endless supply of cat videos. Detailed guidance on what the board is looking for and how to tell a compelling story. Visually guide the attention to make it clear what to look at first, second and third. 2023Gartner, Inc. and/or its affiliates. Directors want to get directly to the heart of the matter. Important decisions are preferably adopted unanimously. So, how brief is brief? As with other matters, the role of the board of directors regarding environmental, social, and governance ("ESG") issues is that of oversight. A board of directors is responsible for making decisions that will ensure the growth and sustainability of a company. Ensure each point is high-level enough that the board will understand it, but detailed enough to give them a true picture. Relevant to this role is the lack of right to vote, except when doing so will change the outcome of a decision. It should be structured around those key arguments. When the request comes in to give a cybersecurity presentation to the board, security leaders should jump at the chance to educate the executives. Another case is votes made by ballot. It's also great to send an email after the meeting to all board members with a summary of the most relevant aspects, including all action items that were discussed. That issue is the reason why they invited you, a problem that exists, or an opportunity that you have discovered. That means your actual presentation should start out with concise, high-level information. This category only includes cookies that ensures basic functionalities and security features of the website. Otherwise, for example, you may dive into an answer that is very specific to you when they might be seeking an answer that applies to the broader company. If you need time to look something up, say so. But the good news is, there are research-backed techniques you can use to achieve it. Find an opportunity for you or your sponsor to talk to the Board members, for example asking feedback on the pre-reading materials. Download the full article here. So, if you mess up or forget to mention something, youre likely the only one who noticed. You can also get some insight into what the board cares about by looking back at your interactions with its members. If success for the board is making a decision based on return on investment, run the ROI and make a recommendation. You can address it by saying something along the lines of, "You may have some concern regarding the timeline and whether its feasible given our current projects. Use leadership skills to allow that conversation to take place in a tone that goes hand in hand with the company's culture. Move on to old, new, or other lines of business and do so orderly, keeping discussions within the scope of the company's best interest. If you're presenting a report or another document, make sure it's written clearly and concisely to ensure the message gets across. Information Gap. Use short, simple sentences and plain language. In most cases a person from the audience is at the origin of your invitation. Lets walk through some tips to prepare for your presentation and review some things to avoid. That means knowing each board members background. PowerPoint can undermine Corporate Strategy. Given the little time in the Boardroom, opinions and consensus are often formed prior to the meeting. If you dont know the answer, say so. Recording yourself also works great. A board of directors is a particularly demanding audience because time pressure, information quality and unanimity are more important than in any other management team. Is the data reliable and the methodology solid? Discussions in the Boardroom then aim at finalizing the consensus and fine-tuning the decision. The one material you dont want to send is your presentation, as you want to be the one to contextualize it. Discussions in the Boardroom aim at completing that consensus and fine-tuning the decision. When it comes to effectively working with the board and other executives across your organization, a CISO should focus on four primary functions: manage risk, oversee technical architecture, implement operational efficiency, and most importantly, enable the business. BoardEffect - Board of directors vs Management: what is the difference? January 13, 2021. How do you do that? Dont make it deductive: dont take them through the complete analysis. We also use third-party cookies that help us analyze and understand how you use this website. Free and premium plans. Only use acronyms they know or put the full wording next to it. Maintaining company resources. But you can only do all of that if board members are actually engaged in the presentation youre giving. How does this create value in the long run? Some potential slides to include are: TITLE SLIDE AGENDA A primary goal of these meetings is to be as effective as possible, so bear in mind there's no sense in calling a board to gather for items that should be cleared otherwise. Read more: 5 Security Questions Your Board Will Inevitably Ask, Boards are becoming increasingly interested in security and risk management; however, theres often a misalignment between what the board needs to know and what security and risk management leaders are able to convey, says Rob McMillan, Managing VP, Gartner. detroitk12.org. Details of weights given to each criteria. It all starts with preparation. The key here is to let the presentation dictate the slides, instead of the other way around. Additional slides to make the connection between information and compliance risk and Board-level business risks. Everyones looking at you while youre figuring out why technology has forsaken you. Pre-reads are self-standing documents and therefore must have a narrative in full text. Above all, minimize the effort necessary to read and understand documents and slides. Then you can be prepared for more in-depth questions that may arise. By clicking the "Subscribe" button, you are agreeing to the A board meeting is an official gathering of the members of a company's Board of Directors (or equivalent) to discuss business matters. Don't talk like TED, be TO THE POINT. Directors want to be well-informed and create consensus prior to the meeting. BOARD OF DIRECTORS BUDGET PRESENTATION May 17, 2017. . Most importantly, dont allow the presentation to get bogged down in overly technical explanations. Yet, a person in this role is also responsible for getting new board members and helping with their development. Introduction. In this case, leave room after each section of your presentation to discuss what was covered. Slides 3 through 6 should discuss how external events will affect security, an assessment of the existing risk position (this can change depending on acquisitions and other events) and the entire security strategy. That issue is the reason why they invited you, a problem that exists, or an opportunity that you have discovered. Be prepared for what might happen in the boardroom. Your primary aim should be to tell a compelling story that's reinforced with datanot to present every metric that you've measured over the last quarter. Many appreciate the topical technology-related board development activities they get from management, especially in the . As a foodie, dinner for me isnt complete without a good piece of chocolate. They found that the clothes we wear can shift our perspective. Palvi Mehta still remembers the first time she presented to a board of directors. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. A Board of Directors is a particularly demanding audience because time pressure, information quality and unanimity are more important to them than to any other management team. Provide ongoing board development opportunities. However, when presenting to the board, it is key to link (implicitly or explicitly) security and risk to business elements that the board members value. Send your questions, comments and suggestions to me atedouard.gruwez@ttpaw.com, How to make a business presentation impactful, HBR How to present to senior executives, Forbes How to present to Senior Executives, INSEAD A Toolkit for Fair Process Communication.